CIPA
Central Illinois Paralegal Association
Handy Shortcuts
Search for ‘shortcuts’ in your favorite engine, and you’ll find thousands of pages and posts on the same. Yet, here’re my 2 cents, and my favorites I use on a daily basis.
Windows
- Ctrl+A to select everything.
- Ctrl+C to copy what is selected.
- Ctrl+V to paste what is currently on the clipboard.
- Alt+Tab to switch between programs
Outlook
- Before we installed Credenza as a practice management solution, my favorite Outlook shortcut was Ctrl+Shift+M for creating a new e-mail no matter where I was in Outlook. Credenza short-circuits that into a new matter, and I can’t find a replacement.
- Ctrl+Shift+K creates a new task from anywhere in Outlook.
- Ctrl+G when pressed in the calendar brings up a dialogue for you to input a date. You can type “Christmas,” and it will take you to this year’s 12/25. Type “28 days” to calendar that discovery deadline from the Interrogatories you just opened. (The written days work in any Outlook date field, such as in Tasks.)
- Ctrl+Enter sends your e-mail immediately.
- Esc or Alt+F4 to cancel (if Esc doesn’t work, Alt+F4 should).
Excel
- Ctrl+; to input today’s date
- Ctrl+Shift+; for the current time
- Ctrl+End and then Enter to go to the end of a row
Word
- Ctrl+H for find and replace
- Alt+F9 to reveal mergecodes (I’ll write a separate post on the power of mergefields)
- I usually turn Auto-Correct off.
Written by: Jeanette
Tags: Credenza, Excel, Outlook, shortcuts, tech, Windows OS, Word
I absolutely agree with the use of ‘shortcuts’. It can really speed things up and used often enough will become a habit.
I would be interested to learn a few simple formulas for Excel. I do not use it often enough to have common formulas memorized, i.e. adding, subtracting, totals, etc.